{"id":9362,"date":"2023-06-28T06:30:13","date_gmt":"2023-06-28T06:30:13","guid":{"rendered":"https:\/\/arisglobal.com\/bkp-site\/?p=9362"},"modified":"2023-06-28T06:30:13","modified_gmt":"2023-06-28T06:30:13","slug":"promises-promises-finding-ctms-gives-need-now","status":"publish","type":"post","link":"https:\/\/www.arisglobal.com\/blogs\/promises-promises-finding-ctms-gives-need-now\/","title":{"rendered":"CTMS Solutions: Finding the Right Clinical Trial Management System"},"content":{"rendered":"<p><span data-contrast=\"auto\">Managing a clinical trial is no small feat. Documents must be tracked, client sites monitored, notes and findings to review, a robust <\/span><a href=\"https:\/\/resources.arisglobal.com\/media\/considerations-moving-paper-etmf-system\"><span data-contrast=\"none\">Trial Master File (TMF)<\/span><\/a><span data-contrast=\"auto\"> to manage and reports to prepare. When you\u2019re working across disparate systems, all the moving pieces of a successful clinical trial can seem daunting to manage. This is why <\/span><a href=\"https:\/\/lifesphere.arisglobal.com\/platform\/clinical\/ctms\/\"><span data-contrast=\"none\">clinical trial management systems (CTMS)<\/span><\/a><span data-contrast=\"auto\"> were created \u2014 to increase operational efficiency, reduce complexity, and provide a platform to manage a trial from startup to closeout. <\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">If you research online, you\u2019ll find vendors from across the globe with promises of seamless trial management, stunning visualizations, and easy-to-access data. How do you know if they are selling an actual product or a vision? Do you really need all those features within your CTMS system? That\u2019s what we are here to uncover.\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">Understanding the Basics of CTMS<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:40,&quot;335559739&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Starting at the basics, a CTMS platform is a system that manages the planning, management, and intricacies of clinical trials \u2014 <\/span><i><span data-contrast=\"auto\">the<\/span><\/i><span data-contrast=\"auto\"> foundation for managing effective clinical trials. At it\u2019s core a CTMS needs to do the following:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">General Clinical Trial Management<\/span><\/b><span data-contrast=\"auto\"> \u2013 supporting the key aspects of a clinical trial including calendars, resources, communication, submissions, and activities<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Documentation<\/span><\/b><span data-contrast=\"auto\"> \u2013 this must align with two fronts, maintaining the eTMF system for study documents and tracking forms, approvals, and case files<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Financial Tracking<\/span><\/b><span data-contrast=\"auto\"> \u2013 budget management and payment acceptance is a key feature along with the ability to track for disclosures<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Site Management<\/span><\/b><span data-contrast=\"auto\"> \u2013 Monitoring of sites and protocols for clinical trials to ensure sites are aware of responsibilities between site visits<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Operational Insights<\/span><\/b><span data-contrast=\"auto\"> \u2013 ability to align stakeholders and sponsors with issue tracking and dashboards<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Risk Management<\/span><\/b><span data-contrast=\"auto\"> \u2013 planning for and tracking of deviations within a trial to coordinate responses that mitigate potential risks quickly and easily<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Each of these aspects are core items that clinical teams need to manage from start to completion of clinical trials. <\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">A CTMS system that supports the basics can mean a drastic difference in the success of clinical trials, and with 90% of drugs not moving past the clinical stage, organizations can use any advantage to get a drug or therapy to market. The failure of making it to the market notwithstanding, a CTMS is a distinct advantage to organizations because it centralizes information that needs to be kept and can support the <\/span><a href=\"https:\/\/resources.arisglobal.com\/lifesphere-clinical\/what-is-good-clinical-practice\"><span data-contrast=\"none\">execution of Good Clinical Practice<\/span><\/a><span data-contrast=\"auto\">, ensuring that an organization does everything possible to coordinate success.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">What More Should a CTMS Include?<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:40,&quot;335559739&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Covering the basics of a CTMS is a great start, but it\u2019s just that \u2014 the basics. It\u2019s important to determine what elements your CTMS should have to enable success at your organization. Whatever CTMS you select for your organization needs to align with your own goals, short-term and beyond. Here\u2019s some things to consider:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"auto\">Interoperability<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><span data-contrast=\"auto\">Every organization utilizes a variety of software day-to-day and whatever system you select, it should be one that integrates easily with your current systems. With over <\/span><a href=\"https:\/\/resources.arisglobal.com\/media\/2022-industry-report-state-of-automation-ai-and-data-in-life-sciences\"><span data-contrast=\"none\">50% of organizations citing that it\u2019s difficult to integrate<\/span><\/a><span data-contrast=\"auto\"> their software, it\u2019s essential to find one that eases the burden on your IT infrastructure and clinical team.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"auto\">Automation<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><span data-contrast=\"auto\">Tasks that are redundant can be easily automated and should be. A CTMS solution should automate repeatable tasks and streamline study operations, freeing your clinical team to utilize their talent where it matters most. Automation decreases human error and increases accuracy to limit potential findings in your clinical trial.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"auto\">Compliance<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><span data-contrast=\"auto\">Ensuring that your CTMS system is in line with industry standards is crucial<\/span><span data-contrast=\"auto\">,<\/span><span data-contrast=\"auto\"> especially related to 21 CFR Part 11, and should cover audit trails, e-signature, user controls and data archival following trail completion\u00a0 <\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"auto\">Scalable<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><span data-contrast=\"auto\">Organizations grow and their software should do the same. When selecting a CTMS, organizations should consider the long-term usage of the system and find a solution and partner that will grow alongside it.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"auto\">Customizable<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><span data-contrast=\"auto\">Every organization has some level of unique needs and finding a solution that \u00a0can adapt to your processes should be considered when buying a CTMS. While certain items are great off the shelf, finding a CTMS that can be tailored to what you need can increase time to value and strengthen your organization. <\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Each of these features should be considered when purchasing an CTMS solution and are an advantage to any organization. But why consider a CTMS?\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span data-contrast=\"none\">The Benefits of a CTMS<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:40,&quot;335559739&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Why should you consider a CTMS? What advantages does it have over what your organization is doing right now whether it be outsourcing to a CRO or leveraging a homegrown solution? <\/span><span data-contrast=\"auto\">There comes a point that as an organization scales, adopting a CTMS makes sense. The risks associated with lost trial visibility or human error quantify and become just too risky.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"auto\">Increased Efficiency<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><span data-contrast=\"auto\">Up to date information and modern workflows can reduce the amount of time it takes to complete tasks and as a result, organizations become more efficient. Organizations have seen a <\/span><a href=\"https:\/\/resources.arisglobal.com\/lifesphere-clinical\/lifesphere-clinical-overview-accelerating-clinical-trials-with-saas-solutions\"><span data-contrast=\"none\">30% decrease in time<\/span><\/a><span data-contrast=\"auto\"> when utilizing a CTMS over traditional systems. <\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"auto\">Faster Searching<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><span data-contrast=\"auto\">Documentation is an essential part of clinical trials and researchers need to find things fast. A CTMS can decrease the time it takes to find a document via metadata and search capabilities. When you can find the document faster, you can move onto the next task with ease.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"auto\">Better Transparency and Collaboration<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><span data-contrast=\"auto\">A system that is accessible and up to date ensures that organizations can monitor sites as needed. This means that organizations can provide the oversight needed to sponsor whenever needed and enhance collaboration between parties.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"auto\">Streamlined Processes\u00a0<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><span data-contrast=\"auto\">Driving further efficiency, a CTMS can streamline processes allowing others to learn the system faster and spend less time in the system.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"auto\">Detects Problems Quickly<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><span data-contrast=\"auto\">Risk is something that every organization wants to manage but when it comes to clinical trials, it\u2019s essential. Having a CTMS with risk planning built in helps dramatically. Also, a single source of truth in a CTMS allows organizations to locate related information to act quickly and \u00a0keep the trial on track.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:720,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">These benefits just scratch the surface of what a CTMS can do for an organization but are each a significant advantage. For additional information on what you should evaluate when selecting a new CTMS solution, <\/span><a href=\"https:\/\/resources.arisglobal.com\/lifesphere-clinical\/the-ultimate-ctms-buyers-checklist-for-cros-and-sponsors\"><span data-contrast=\"none\">download this checklist to evaluate new systems<\/span><\/a><span data-contrast=\"auto\"> as you\u2019re speaking with potential vendors. If you\u2019re ready to begin your CTMS buying journey, consider <\/span><a href=\"https:\/\/lifesphere.arisglobal.com\/demo-request\/\"><span data-contrast=\"none\">learning more about LifeSphere CTMS and chat with us today<\/span><\/a><span data-contrast=\"auto\">.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Managing a clinical trial is no small feat. Documents must [&hellip;]<\/p>\n","protected":false},"author":27,"featured_media":49003,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[67],"tags":[83,84,85,95,110],"class_list":["post-9362","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blogs","tag-arisglobal-blogs","tag-clinical-trial","tag-clinical","tag-ctms","tag-lifesphere-clinical"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.4 (Yoast SEO v23.9) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Finding a CTMS That Gives You What You Need | ArisGlobal<\/title>\n<meta name=\"description\" content=\"Start here to discover what you need when it comes to a CTMS to support your organization, when you should adopt, and how to make the leap based on your organization needs.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.arisglobal.com\/blogs\/promises-promises-finding-ctms-gives-need-now\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"CTMS Solutions: Finding the Right Clinical Trial Management System\" \/>\n<meta property=\"og:description\" content=\"Start here to discover what you need when it comes to a CTMS to support your organization, when you should adopt, and how to make the leap based on your organization needs.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.arisglobal.com\/blogs\/promises-promises-finding-ctms-gives-need-now\/\" \/>\n<meta property=\"og:site_name\" content=\"ArisGlobal\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/LifeSphereAG\/\" \/>\n<meta property=\"article:published_time\" content=\"2023-06-28T06:30:13+00:00\" \/>\n<meta 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